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Activity Tracking

The Activity page is where you log and manage your time entries. Each activity represents a unit of work with a description, time range, and optional project and tags.

Activity tracking page

Creating Activities

Basic Entry

To log a new activity:

  1. Enter a description of your work
  2. Set the start time and end time
  3. Optionally select a project and add tags
  4. Add personal notes to document anything significant

Smart Defaults

Elastic Time helps you log time faster with intelligent defaults:

  • Start time defaults to the end time of your most recent activity today, or 09:00 if it’s your first entry
  • Project defaults to the same project as your most recent activity
  • Overnight support - End times before the start time are automatically interpreted as the next day

Autocomplete

As you type in the description field, Elastic Time suggests matching descriptions from your recent activities. When you select a suggestion:

  • The description is filled in
  • The associated project is automatically selected
  • Tags from that activity are copied over

This makes logging recurring tasks very quick.

Projects

Activities can be linked to projects for better organization. The project dropdown shows:

  • Projects grouped by client
  • Projects from clients where you’re a team member
  • A clear option to remove the project assignment

Linking activities to projects enables:

  • Filtering in reports by client or project
  • Accurate billing when using phases
  • Better organization of your work history

Tags

Tags help categorize your activities. Common uses include:

  • Issue tracking - Use ticket numbers (e.g., PROJ-123) as tags
  • Task types - Tag work as meeting, development, review, etc.
  • Billing categories - Group work for invoice categorization

Tag Autocomplete

Tags autocomplete from your unique tags used in the last 6 months. Start typing to see suggestions.

Tag Linking

If your client has a Ticket URL prefix configured, tags in HTML exports will become clickable links to your issue tracker (e.g., Jira, GitHub Issues).

Personal Notes

Each activity has an optional personal notes field for additional context. Personal notes are useful for:

  • Recording decisions made during meetings
  • Documenting what was accomplished
  • Adding context

Personal notes are included in the AI export, making them useful when using AI tools to generate reports or summaries.

Status Indicators

Activities display visual badges to highlight missing information:

  • Red badge - Missing end time (activity still in progress)
  • Yellow badge - Missing project assignment
  • Blue badge - Missing tags

Clicking a badge focuses the relevant field for quick editing.

Inline Editing

All activity fields support inline editing. Click any field to edit it and make your changes.

Inline editing an activity

Activity Locking

Activities can be locked to prevent editing or deletion. This is useful for:

  • Preserving records after invoicing
  • Ensuring approved timesheets aren’t modified
  • Maintaining audit trails

To lock activities:

  1. Go to Reports
  2. Select a phase (the phase end date must be today or earlier)
  3. Click the Lock button
  4. Confirm to lock all unlocked activities in the selected period

Once locked, activities cannot be edited or deleted.

Deleting Activities

To delete an activity, click the delete button at the end of the row.